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Free and Pro License Sharing

  • 1.  Free and Pro License Sharing

    Posted 13 days ago
    Hi All,
       I have few questions on powerBI pro license.
    Free User
    1. I can user power bi desktop and publish to power bi service within my workspace, only i can view the report no other?

    Pro User
    1. If i have power BI Pro license, can i share my report/dashboard to anyone (PowerBI free)? Who can view the report i published?
    2. If i embeded the report using powerbi app in my office365 sharepoint page, can anyone have access viewing it?
    3. If i embeded the report using powerbi app in a Teams, can members in this Teams viewing it? If not, how they can access it?

    If i would like to create some reports/dashboard to share with HR and few staff, what is the requirement? Pro license for me and free license for HR?

    Thanks,
    See Bee

    ------------------------------
    See Bee
    Portal Support Analyst

    ------------------------------


  • 2.  RE: Free and Pro License Sharing

    Silver Contributor
    Posted 13 days ago
    Hi @See Bee Lim,

    To answer your questions:

    Free User
    1. I can user power bi desktop and publish to power bi service within my workspace, only i can view the report no other?
    --Yes you can use PBI Desktop to publish to 'My workspace' only and you cannot share the report with anyone under the free license. Only you can view the report, unless you publish it to the web and share the link.

    Pro User
    1. If i have power BI Pro license, can i share my report/dashboard to anyone (PowerBI free)? Who can view the report i published?
    -- If you have a PBI Pro License, only you can only share the report with users who have PBI Pro licenses. Apart from publish to web, there is no other way for any free user to see your report.

    2. If i embeded the report using powerbi app in my office365 sharepoint page, can anyone have access viewing it?
    --If your organization has bought the PBI Premium or if it is backed by capacity in Azure, only then the users in your Office 365 group, who have been assigned the PBI app by the admin, will be able to see the reports.

    3. If i embeded the report using powerbi app in a Teams, can members in this Teams viewing it? If not, how they can access it?​​
    --Same as above.

    To make it short, you need to have PBI Pro Licenses or PBI Premium in your organization in order for anyone to see your reports.
    Apart from that, the only way to share your reports is to use the Publish to web feature, where anyone with the link can see the report.

    I hope I have answered your questions.

    Thank you,

    ------------------------------
    Vishesh Jain
    Owner
    VR Construction
    ------------------------------



  • 3.  RE: Free and Pro License Sharing

    Posted 12 days ago
    Thanks Vishesh.

    Free User

    1. I can user power bi desktop and publish to power bi service within my workspace, only i can view the report no other?
    --Yes you can use PBI Desktop to publish to 'My workspace' only and you cannot share the report with anyone under the free license. Only you can view the report, unless you publish it to the web and share the link.
    Publish to web refer to external website, how to get the link? Anyone can access this report/dashboard?

    Pro User
    1. If i have power BI Pro license, can i share my report/dashboard to anyone (PowerBI free)? Who can view the report i published?
    -- If you have a PBI Pro License, only you can only share the report with users who have PBI Pro licenses. Apart from publish to web, there is no other way for any free user to see your report.
    similar as No.1?

    Thanks.

    ------------------------------
    See Bee Lim
    Portal Support Analyst
    0294824788
    ------------------------------



  • 4.  RE: Free and Pro License Sharing

    Silver Contributor
    Posted 11 days ago

    Hi @See Bee Lim,

    Free User
    1. I can user power bi desktop and publish to power bi service within my workspace, only i can view the report no other?
    --Yes you can use PBI Desktop to publish to 'My workspace' only and you cannot share the report with anyone under the free license. Only you can view the report, unless you publish it to the web and share the link.
    Publish to web refer to external website, how to get the link? Anyone can access this report/dashboard?
    --I just checked, for a free user, the publish to web feature is no longer available and yes anyone who has the link, can access this report.

    Pro User
    1. If i have power BI Pro license, can i share my report/dashboard to anyone (PowerBI free)? Who can view the report i published?
    -- If you have a PBI Pro License, only you can only share the report with users who have PBI Pro licenses. Apart from publish to web, there is no other way for any free user to see your report.
    similar as No.1?
    --As a pro user, the publish to web feature is available and you can open a report in the PBI Service and click on file > Publish to web.
    If this is option is not available, you have to enable it from the Settings > Admin Portal > Tenant Settings. You have to be the admin of the work space in order to enable/disable these options.
    Again, anyone with the link will be able to view the report.
    Please do make sure that you read the terms before you publish the report to the web.





    ------------------------------
    Vishesh Jain
    Owner
    VR Construction
    ------------------------------



  • 5.  RE: Free and Pro License Sharing

    Bronze Contributor
    Posted 13 days ago
    1, NO. Only you
    2, Assuming you don't have premium capacity as your question is to ask what bear minimum can do.
    it depends on how to embed. HTML--yes. Other ways--no
    3, same as 2

    ------------------------------
    Derek Dai
    BI
    daijunsh@hotmail.com
    ------------------------------



  • 6.  RE: Free and Pro License Sharing

    Gold Contributor
    Posted 13 days ago
    There is also the Power BI Report Server that comes with the SQL Server Enterprise SA license.
    Similar to Premium, except you are using your own resources instead of dedicated Azure resources.
    This is considered an On Premises solution and of course the Enterprise SA license is not cheap.
    You can install on a cloud VM for a hybrid solution if needed.

    With this set up, the only people who need a Pro license are people who need to publish reports.
    Everyone else accesses Power BI, SSRS, and hosted Excel files via the Report Portal.


    The only way to get a truly "free" solution end to end is to use Power BI Desktop files.
    But - only one person can access at any given time.
    And anyone with access can change the data models.
    Power BI Desktop files do not give you the option to open in Read Only the way Excel files do.
    And they do not give you a away to restrict access within the PBIX file.
    So - proceed with caution.

    Best,
    Audrey




    ------------------------------
    Audrey Abbey
    SR. BI Developer/Analyst
    New Seasons Market
    Portland OR
    ------------------------------



  • 7.  RE: Free and Pro License Sharing

    Posted 11 days ago
    It is possible to set a Power BI desktop to read-only but I can only do that through the Windows file manager. We share files in our organization this way even though we acknowledge that this is not the best corporate solution.  We are in the midst of the negotiation with Microsoft on Power BI services so this is a Band-Aid solution.

    Setting the file to read-only allows multiple users to access the file simultaneously however it would be easy for someone to remove the read only file attribute in their Windows file manager if they wanted to.




    ------------------------------
    David Wetton
    Performance Evaluation Analsyt
    Victoria BC
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  • 8.  RE: Free and Pro License Sharing

    Posted 10 days ago
    Audrey Abbey

    We are currently testing PowerBI and we do have PBI Report Server. We host everything on-premise. IS there a way to handle single sign on/ dual authentication and log out option in this scenario?


    ------------------------------
    Ana Sherchand
    5206260874
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  • 9.  RE: Free and Pro License Sharing

    Gold Contributor
    Posted 9 days ago
    I have no idea. We don't have any outside users, or need for a public facing report server.
    I believe everything is controlled via Active Directory, but I am not involved in the sysadmin side of things.

    I can tell you how it works in our environment, if that will help.
    If I am logged onto our network domain, I do not have to supply credentials.
    Logging into the domain grants everyone in the company access to the report server automatically.
    I didn't do anything to make that happen - it is how our domain and AD is set up.

    If I am working remotely, then I  create a VPN connection,which requires 2 factor authentication.
    I supply credentials to establish the VPN, I get my 2FA token, and that is all.

    When I visit the Report Server, my name appears in the top right corner - but there is no option to log out.
    I log out of the domain, not the server.

    I found this link on customizing SSO. Not sure if this is what you need, but it might get you pointed in the right direction.
    https://www.mssqltips.com/sqlservertip/4988/sql-server-reporting-services-custom-security-with-single-signon/

    Hope that helps.

    Audrey

    ------------------------------
    Audrey Abbey
    SR. BI Developer/Analyst
    New Seasons Market
    Portland OR
    ------------------------------